How to Write a Negative Reference Letter

Though uncommon, the need to write a negative reference letter may present itself to an employer or human relations director at any time. The key to a successful negative reference letter is to be clear and explicit while maintaining a professional voice. Though most employers or school counselors will opt not to send a letter instead of sending a negative one, there may be some situations where the employer or counselor would rather forewarn a future employer.

Instructions

1. Introduce yourself and your relationship with the candidate in question. Explain the capacity to which you two know each other and the length of time you have worked together.

2. Explain your understanding of the position the candidate is applying for. Mention one or two positive qualities the candidate demonstrated to you in your working relationship with him if possible.

3. Describe your past relationships with the candidate clearly and concisely. Give an example or two of a situation where the candidate did not perform properly or failed to meet expectations. Explain how the candidate's performance negatively effected the outcome of a project or team environment.

4. Express to the reader that it is with regret that you can not offer a positive recommendation. Explain that given the requirements of the job or school the candidate is seeking, you cannot suggest the candidate to the program.

5. Thank the reader for her time and wish her luck on future hiring.

References

• Top Sample Letters: Negative Recommendation Letter