Voucher checks are used by businesses. The checks are generally the size of a standard A4 sheet of paper and can be used in almost all printer types. Voucher checks are three parts; one part is the check and the other two parts are check stubs. The issuer of the check keeps one stub and gives the other stub attached to the check to the recipient.
Insert voucher checks into a printer. If you are printing the checks on a printer, insert the checks the correct way within the printer paper tray.
Ensure the computer program is set up correctly for three part voucher checks. If printing from a computer program, the check set-up must be correctly displayed. Checks come in many different forms, so therefore the program must be set up to correctly print checks that are three part vouchers. If necessary, insert a blank sheet of paper into the printer and perform a test run. Match up the print on the blank sheet to that of the check.
Type in the necessary information, on your computer, needed for printing the check. This includes the payee, the amount and any other important details of the check such as reference or invoice number. If you are printing from an accounting program, many programs allow you to simply click on an invoice to print the check. By selecting the print option, the check automatically prints the correct information gathered from the invoice that was entered into the system.
Hand-write the check. Three part voucher checks can also be hand-written. When hand-writing the check, fill out the check with the payee information and check amount. Fill out the same information on both stubs of the check.
Sign the check. After writing any check, the check must be signed by the appropriate person in the company.
Rip off one stub. Three part voucher checks are designed for the person writing the check to keep one stub. The payee receives the check and the other stub. Three part voucher checks contain perforated lines in between the three different parts.
Give the check to the payee. When the payee receives the check, he tears the stub off and often attaches it to the corresponding bill it was received for. The payee then deposits the check into his checking account.