How to Use Simply Accounting Bill of Materials
With the release of Simply Accounting 2009, Sage Software introduced the "Bill or Materials" feature in the accounting program. "Bill of Materials" is similar to "Assemblies" or "Construction Units" in other accounting applications and refers to a list of inventory products needed to build or construct a kit or finished SKU. Whenever you add a SKU that requires several other inventory components or sell one to a customer, Simply Accounting updates, the inventory levels for all of the sub-components or parts used to create the kit or finished SKU. Working with a "Bill of Materials" in Simply Accounting is relatively easy and generally only requires a few mouse clicks.
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Instructions
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1
Launch Simply Accounting on your computer.
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Click the "Inventory" tab and then "Open Inventory List."
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Click the "Add New Inventory Item" button. Enter a descriptive product name for an assembly item created from other inventory components or parts. Enter a unique product ID number for the item and the unit-selling price.
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Click the "Create Bill of Materials" button in the "Add Inventory Item" screen. Wait for a drop-down list containing all of the inventory items in the database to display.
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Click and select the components in the drop-down list needed to assemble or complete the finished product items. Once you select all of the sub-components needed to assemble or build the product, click the "OK" button. Click the "Add" button in the "Add Inventory Item" window to add the new assembled product to the inventory database and close the window.
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Click the "Invoice" or "Sales" tab. Enter customer information for the new sale. Click the drop-down box in the "Product Details" section of the invoice screen. Select the assembly item you created in the inventory module. Ensure quantity and price information displays correctly.
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Click the "Print" button to print out the invoice. After you print the invoice, Simply Accounting deducts sub-components and parts used to build the assembly item from the database. This prevents you from having to adjust inventory levels for the components one by one.
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