How to Bill After School Programs
After school programs serve many purposes. They create a safe environment in which children are supervised by an adult, they help students develop skills that they may not have completely grasped or mastered in school and they provide activities and interaction with local programs and organizations. One of the challenges of after school programs is funding. Many participants cannot afford the full cost for attending an after school program, so it is important to bill accordingly.
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Instructions
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Calculate the costs of the after school program. These may include start-up, operating, capital and infrastructure costs. The costs are used to create a budget and determine where funding goes.
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Determine the cost of the program per child. This will be one of the limiting factors in how many children can participate in the program. In 2009, the average cost of after school programs ranged from $1,000 to $2,500 per child per year.
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Calculate all of the funding you currently have for the after school program. You may be receiving a room or facility rent free. Perhaps the school or government is providing funding for the program.
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Subtract the total funding from the total costs. If the number is positive, then divide this number by the number of children who can participate to determine the amount to bill per child. If the resulting number is negative, then you have enough funding to offer the program for free, if you choose to do so.
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Tips & Warnings
Detail exactly what the fee covers for each child. Some after school programs will not provide supplies, while other programs will provide everything. It is important that you detail everything in the bill so no conflicts arise over the course of the program.
Try to get as much funding as possible. Investigate federal and state funding opportunities, grants from foundations and organizations, donations from companies and volunteers to help with the program. Hold fundraiser events such as car washes, bake sales, concerts -- anything you can think of to keep attendance costs as low as possible.
