How to Make an Office Folder & Mail Organizer
Organization is key when working in an office setting. With so many documents received, it is important to keep all document and mail accessible to maintain an easy work flow. Create an office folder to organize office documents and a simple mail organizer with folders for each person in the department. An office folder and mail organizer is not only efficient, but also helps prevent the stress of searching for important documents during a time crunch.
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Things You'll Need
- Black marker
- Word processing program
- 2 in. three ring presentation binder
- Tabbed pocket dividers
- Black pen
- Wire file organizer
- 9 1/2-by-11 5/8 in. file folders
- 11/16-by-3 7/16 in. file folder labels
Instructions
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Office Folder
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1
Create a front cover page for the office folder by hand. Write the words "Office Folder" on a clean sheet of copy paper using a marker. The sheet may also be created in a word processing program using a 48 point font size. Place the front cover sheet in the front of the three ring presentation binder.
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2
Insert three to five 2 pocket dividers into the office folder binder. The two pocket dividers separate office documents in to sections, and eliminates the need to hole punch every document.
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3
Write the name of each section on the labels included with the two pocket dividers with a black pen. For example, write "Fax Documents" legibly on the tab label to identify faxes that have been received during the day or week. Place the labels on the pocket divider tabs.
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4
Organize the office documents with the most recent documents received in the front of the office folder. Review the documents in the office folder each week to remove documents that are no longer needed.
Mail Organizer
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5
Place the desktop wire file organizer on a section of the desk that is easily accessible, but not in the way of important desk items such as the phone. Next to a fax machine may be suitable. Wire file organizers are available with two to more compartments and may purchased at an office products store.
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6
Write the names of each person in the department on the file folder labels with a black pen. Write the names clearly, permitting others to identify their mail folder with ease. Place the labels on to the tabs of each file folder.
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7
Set the file folders into each slot of the wire desktop file organizer. The folders may be placed in alphabetical order or in order of personnel department.
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8
Insert the mail into each folder when received, allowing each person in the office department to gain access of their mail any time of the day.
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References
Resources
- Photo Credit file folders image by Kathy Burns from Fotolia.com
