How to Write a Chairperson's Report as an Association
A chairperson's report fulfils several functions. It is an end-of-year statement cataloguing association achievements that also outlines future plans. It represents an opportunity to thank funders and sponsors as well as frontline personnel. The chairperson's report should include personal accounts, photographs and causes for celebration. The statement typically features an income-and expenditure-section from the treasurer, outlining operating costs and distribution of funding.
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Things You'll Need
- Computer
- Scanner
- Accounts from the previous year
- Written contributions from other association members
Instructions
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Create an introductory page featuring a friendly address to readers. Make it inclusive, embracing the interests of funders and sponsors, staff, beneficiaries and members of the general public interested in the association. Welcome the new financial year, while summarizing the previous year, including its achievements and challenges. A thumbnail photograph of the chairperson is a typical addition to the introduction.
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Outline the year's highlights on the pages that follow. These should include written accounts and feedback from service users, photographs of positive events, such as fundraising campaigns, visits by celebrities and well-known figures, and other achievements celebrated throughout the year. The chairperson's report should always start on a high note.
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Write about the challenges that the association faced and successfully managed over the year. Emphasize the importance of team effort and staff performance as a major factor for success. Point out the invaluable nature of the association as a community resource. Describe its resilience and victories, despite obstacles and threats to its survival. Explain the ways in which the wider political or social climate relates to work carried out by the association.
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Welcome new staff. Mention personal staff awards and accomplishments, such as long-service awards and other performance achievements. Pay tribute to staff members who have left or retired. Welcome any new committee members or trustees, and pay tribute to those who have left. Explain the nature of any alliances or partnerships that have been formed with other organizations throughout the previous year.
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Close the chairperson's report with the year's financial account. Refer to predicted income and expenditure for the coming year. Thank the funders and sponsors for their continuing support. Pay special attention to new players.
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