How to Add a Disclaimer

An email disclaimer helps keep emails from ending up in the wrong hands.

Work email messages are often meant for a specific person and purpose and can have a negative impact if the wrong person receives the email. For this reason, many companies add a disclaimer to the bottom of all outgoing messages stating that if you have received the message and are not the intended recipient, you should ignore the message or send it back. This disclaimer is added automatically by adding a specific code into the email SMTP software.

Instructions

1. Copy and paste the disclaimer code from the Microsoft website, located under support, into a new file. See the first link in References for the code. Save this file as EventScriptSink.vbs. Remember where you have saved this file.

2. Open Smtpreg.vbs found within the Exchange SDK under the Scripts folder. Enter the following into the file, making sure the path to your Event Sink Script file is correct, as well as your email:

   cscript smtpreg.vbs /add 1 onarrival SMTPScriptingHost CDO.SS_SMTPOnArrivalSink "mail from=*@your-domain-here.com"

   cscript smtpreg.vbs /setprop 1 onarrival SMTPScriptingHost Sink ScriptName "C:\EventSinkScript.vbs"

   You will receive a success message if you have done this step correctly.

3. Test your disclaimer. Send a test email to an SMTP address that is outside of your own domain. If you have successfully added the disclaimer, it will appear at the bottom of the email.

References

• Microsoft: How to Add a Disclaimer to Outgoing SMTP Messages in Visual Basic Script
• Aloaha Software: How to Create a Disclaimer