Coordinating project elements is one of the most important responsibilities of a project manager. The project manager must have an understanding of the project scope and know what tasks must get accomplished to deliver the project successfully. Starting with a complete business analysis, as the project leader, she must coordinate and document the project’s elements, time line, budget, and then assemble the right people to complete the tasks.
Discuss the project with the project sponsors. These individuals can explain the project scope to you, the project’s goals and desired outcomes. This will help you see the big picture of what elements need to get coordinated to complete the project.
Create a draft project plan that outlines each task, major milestones, task due dates and responsibility for each task. If you have a template from a prior similar project, use it to get you started.
Meet with management to confirm your expectations of associated project tasks, time lines and budget. Ask them to fill in the gaps and to make sure you have captured each element of the project. Seek written approval to move forward with implementation.
Organize a team to handle each element or functional area of the project. Contact team members to introduce the project and distribute the project plan. Solicit feedback on the listed tasks, time line and feasibility of completing tasks within a set time and budget. Edit your plan as necessary.
Meet with the project team on a weekly basis to assure that each assigned team member for the assigned areas are completing their tasks on time, correctly and on budget. Coordinate and link together elements during these meetings so the team is aware of what other team members are working on.