How to Design a Commercial Lease Proposal

A commercial lease proposal is filled out by the tenant to be considered for the space.
A commercial lease proposal is filled out by the tenant to be considered for the space. (Image: Ryan McVay/Photodisc/Getty Images)

A commercial lease is a contract between a landlord and a tenant for a space designed for business purposes. A commercial lease proposal is either a form provided by the landlord for tenants or a proposal that must be written by the tenant. If you are the landlord and require specific information from the tenant renting the commercial space, create a proposal form that tenants can easily fill in with the appropriate information. Provide this proposal form to any business owners who are interested in the space and choose the business that is best suited for the commercial space.

Create a document with boxes and charts that the potential tenants can easily fill out. The title of the commercial lease proposal should state that it is a proposal for the specific space in question. Your landlord information and contact information should be on the first page, so the potential tenants can easily contact you, if necessary.

Make a space so the potential tenants can provide three professional references. References cannot be friends or family, so write that references must be banking advisers, previous landlords or other business contacts that can verify that your business is legitimate and professional. Having a banking reference also allows you to check if the business tenant can pay rent on time.

Provide the rental fees on a monthly basis so the potential tenants know what to expect. If you are open to rental negotiation, provide some space for the business owner to provide a new rental amount and a list of arguments why this fee is suitable.

Outline all the features that the office space provides. For example, mention the number of electrical outlets in the space, the number of washrooms or kitchen available and the number of rooms. The potential tenant may need to add extra features, such as electrical outlets, for example. The proposal allows the potential tenants to inform you of any changes they would like to see in the space.

Provide a space in the proposal where the potential tenant can explain the business he operates. As a landlord, you want to know what type of business will be located in your space, especially if your rental spaces have a reputation for successful businesses.

Outline the expenses that are included in the rental fees and what needs to be paid by the tenant. For example, some landlords do not include utilities, such as heat or water, in the overall rent, while others provide some utilities. Outline what is included so the potential renters know what to budget for.

Provide a space for the signatures of yourself as a landlord and the potential tenants who are writing the proposal. The date of the proposal should also be included near the signatures.

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