How to Print Reply Paid Envelopes

Postage meters allow postage to be printed directly onto envelopes.

Postage-paid return, or reply, envelopes are typically enclosed in bulk mailings with surveys or requests for donations. Printing postage-paid envelopes requires a postage meter and a computer with a printer that has envelope settings. Postage meters print the postage directly onto the envelope.

Things You'll Need

• Postage Meter
• Envelopes
• Computer and printer

Instructions

1. Fill one envelope with the contents of the mailer. Place it on the postage meter's scale to determine how much the postage costs.

2. Set the postage meter to the correct payment and envelope size. Insert the envelopes so the postage meter prints on the upper right-hand corner. The postage meter automatically keeps track of the postage due.

3. Add the address to which the envelopes will return using a word processing program on the computer. For example, Microsoft Office has a dedicated envelope template where you input the address and it automatically is formatted for a printer.

4. Set the printer for the envelope setting and insert the envelope stack into the intake drawer of the printer. The desired address is printed in the center of the envelope.

References

• Pitney Bowes
• USPS Postage Meters