How to Link Postage to a CAPS Account

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A mass mailing in response to an unanticipated event can empty your business postal account, sending you running to the post office with a check to add money to the account. The U.S. Postal Service offers businesses Central Accounts Processing System (CAPS) accounts. Business customers can electronically fund multiple postage accounts through CAPS and run reports on postal usage. Account types you can link to CAPS include business reply mail, postage due, permit imprint, Express Mail corporate account, merchandise return, periodicals and PC postage.

  • Go to the Postal Service's CAPS website (see Resources) and click the "Forms" button on the top menu.

  • Click the "PS Form 6001" link to go to the CAPS account application.

  • Check the "Trust" account to select that option. With a centralized trust account, you deposit funds to the CAPS account before sending out mailings. When mail from your account is processed, the Postal Service takes the money from the CAPS account balance. If you choose this option, you must fill out Form 6002.

  • Check the "Debit" account to select that option. With a centralized debit account, you assign a debit-enabled bank account to your CAPS account and the Postal Service debits your bank account for the day's postage on the following business day. If you choose this option, you must fill out Forms 6002 and 6003.

  • Check "ICAPS Option" if you plan to use the account to send international correspondence. If you choose this option, you must fill out Forms 6002 and 6003.

  • Complete the remaining requested information except the signature and print out the form.

  • Sign and date the form in the designated boxes at the bottom of the form.

  • Click the back browser button to return to the "Forms" page.

  • Click the "PS Form 6002" link to go to the "Accounts and Services to Be Paid Through CAPS" page. Form 6002 will link your postal accounts to your CAPS account so you can pay postage for your postal accounts through CAPS.

  • Enter the "Company Name." Enter a CAPS account number if you have one.

  • Enter all the requested information about accounts you want to pay for through your CAPS account.

  • Enter the name of the "Primary Contact" and print this form.

  • Sign and date the form in the designated boxes at the bottom of the page. Click the back browser button to return to the "Forms" page.

  • Click the "PS Form 6003" link to go to the CAPS Electronic Funds Transfer Authorization Agreement page. Fill out this form if, on Form 6001, you checked "Debit" or "ICAPS Option." If you checked only "Trust," you do not need to fill out this form.

  • Enter the requested bank account information.

  • Enter the tax ID number and address connected to the bank account you are using.

  • Print the form and sign and date it at the bottom in the designated boxes.

  • Mail the signed and dated forms to the CAPS Service Center, U.S. Postal Service, 2700 Campus Drive, San Mateo, CA 94497-9442.

Tips & Warnings

  • To qualify for a CAPS account, you must have three permits in two or more postal units and revenue of $10,000 a year, three or more permits in one location and revenue of $50,000 a year, or permit revenue of $500,000 per year.

References

  • Photo Credit post office, ottawa, canada image by Richard McGuirk from Fotolia.com
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