How to Write a Charitable Project Proposal

There are many ways to reach out and help people who need it, and many start with a charitable project proposal.

Preparing a charitable project proposal is challenging, but for many not-for-profit organizations and other charitable organizations, it is a required activity. Submitting your well developed proposal to corporations, private foundations, charities and other organizations is an essential sponsorship activity. Get creative by using a graphic designer to format and design your proposal. If you cannot afford a graphic designer, find a volunteer. This added polish will help make your charitable project proposal stand out.

Instructions

1. Split your page into sections and type headings for each section. Section topics should include budget information, project details and human resources information. Organizing the material will help ensure that you include all pertinent information in your proposal. Organizations that receive proposals often receive many, so organizing yours effectively will provide prospective sponsors with easily understandable information on which to base a decision about your project proposal.

2. Write the body of the proposal, in sections. In the budget information section, state the estimated costs of the project, including human resources costs, insurance, catering and accommodations if necessary, licensing, and any other possible costs or requirements. If you require a municipal or state license to execute the project, note this in your proposal.

   In the project details section, provide a time line, your goals, and a detailed summary of what you expect the project to accomplish. Note any other stakeholders and any primary benefactor of the project in this section.

   Describe the human resources plan for the project or event. Outline the responsibilities of the members of your leadership team, and elaborate on supplementary staffing by volunteers or board members.

3. Edit your proposal carefully. Ensure that all information is accurate and up to date. If an organization's website does not say how to submit your proposal, call the organization. Ask whether they prefer an emailed copy, a scanned copy or paper copies. Send by the preferred method, on time. A late proposal may not be considered.

References

• "Project Proposal Writing Handbook"; John Chikati; 2007
• "Writing Grant Proposals That Win"; Deborah Ward, Phale D. Hale; 2006