How to eFile Tax Form 941
As the Internal Revenue Service (IRS) modernizes their methods for assessing and collecting taxes, they have begun to offer a number of programs that allow you to file forms electronically. Forms filed by employers must be sent in quarterly, and the IRS has instituted an e-file program for these. The Form 941, Employer's Quarterly Federal Tax Return, can be e-filed. The IRS requires that the process be undertaken through a pre-approved agent who will handle the filing procedure on your behalf. There are also a few more steps necessary to begin this process.
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Things You'll Need
- Payroll service provider
- IRS e-file approval for Form 941
- IRS personal identification number
Instructions
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Locate a payroll service provider who has been approved by the IRS and offers the service to e-file your Form 941, Employer's Quarterly Federal Tax Return. The IRS refers to these service providers as reporting agents. If you already have an agent preparing your payroll, consult with them about their eligibility to e-file on your behalf. If you do not have an eligible agent already, you can consult a list prepared by the IRS of approved providers (see Resource section).
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Submit a completed IRS e-file application, Application to Participate in the IRS e-file Program, by the appropriate due date. The due dates are typically three and one-half months in advance of the quarter's end. You will need to provide the necessary information to your reporting agent and they will submit the application to the IRS on your behalf.
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After IRS approval of your application, they require that you select a Personal Identification Number (PIN) to access the e-file system. The PIN will be treated as an electronic signature by the IRS. You must also complete a successful test transmission of your tax return data before your final acceptance into the program.
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Use the e-file program to submit your Form 941 to the IRS through your approved agent. Submit your Form 941 by the requisite due date, which is typically one month after the end of a calendar quarter. The e-file program for Form 941 will accept current quarter tax returns and returns for four preceding quarters, with exceptions for amended returns and returns with attachments besides Schedule B.
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