How to Change Control Standards
The likelihood of getting modification to an existing control standard depends on a variety of factors. While changes in control standards might fall under the authority of a single person, they can also fall under authority of a governing body, such as a change control board. Additionally, contractual requirements may specifically restrict or prohibit making changes to the existing change control standard. Problems that affect effective business operations, however, may receive approval even in contexts with restrictions on modifying change control standards.
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Instructions
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Identify the present authority within your organization that oversees change control procedures. Organizational size and complexity will factor into the nature of this authority. Determine the contact point for the change control authority.
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Approach the contact point in the current change control authority according to appropriate procedures within your organization. Telephone, email or stop at the contact person's office or cubicle. Request and obtain documentation on the current change control standards within your organization. Request and obtain documentation on the proper procedure for presenting proposed modifications to the existing change control standard that summarizes the review process for approval and implementation.
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Prepare to make your proposed modification to your organization's change control standard by carefully reviewing existing change control standard documentation. Particularly, review sections of the document with titles such as "System Problem Reporting" and "System Problem Identification." Determine how the change you want to implement corresponds with such provisions within your current change control standard.
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Identify how the modifications to existing change control standards that you intend to propose fit into the system problem category as described in the existing change control standard documentation. Identify such factors concerning your proposed modification as cost savings the modification can provide and ways in which your proposed modification supports your organization's overall mission statement.
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Prepare documentation proposing your suggested modifications to the existing change control standard, adhering strictly to the directions for doing so you obtained from the contact point for the change control authority. Determine the feasibility of working with someone within your organization who holds the position of technical writer or business writer so that you can provide the most effective presentation possible. Submit the proposed modification to the existing standard in accordance with the procedure provided in the current change control standard documentation.
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Tips & Warnings
Recognize that the larger and the more complex the change control organization that you must deal with, the greater difficulty you likely will need to confront in getting change control standards modified. Consider, also, other factors that could work against the likelihood of getting proposed modifications to change control standards implemented: such as military subcontractor status that requires adherence to change control standards that the military determines on. Determine if your proposed modification to change control standards has adequate chance of implementation within your organizational environment to proceed with additional efforts.
