How to Enumerate a Newsletter

Newsletters are frequently used by companies to keep customers and employees informed.

Enumerating newsletters makes it possible to archive the publications and to find previously published information quickly. It also helps readers by letting them know how many newsletters have been published and whether they missed an issue. When enumerating a newsletter or other publication, the most important issue is consistency. Publishers should always use the same enumeration format and continue to enumerate the newsletters through each publication.

Instructions

1. Assign a volume number to the newsletter to categorize newsletters by year. Therefore, the first newsletter (and every other newsletter published within the year) would be volume 1. Each year the newsletter is in publication, the volume number increases by one number.

2. Assign an issue number to the newsletter to let readers know in which order the newsletters were published in a given year. For example, a monthly newsletter would have 12 issues a year, while a quarterly newsletter would only have four issues.

3. Continue to increase the volume number each year that the newsletter is in publication and the issue number each time the newsletter is published. Every time the volume number changes, the issue numbers start over at "1."

Tips & Warnings

• You can use regular numbers or Roman numerals to enumerate a newsletter. Just make sure you use the same number format for every newsletter in publication.

References

• Newspaper-Info: Volume and Issue Numbering