How to Rent a Car for Company Business
If you plan to take a business trip, you'll probably need to rent a car to get around to various meetings and events. You might also rent a car or van locally to handle company business. The process to rent a car for company business is similar to renting a car for an individual with a few basic additional steps.
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Instructions
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Establish a commercial account with the rental car company of your choice if you don't have one already. Provide basic information about your business, such as the number of employees and the estimated frequency of rentals. Car rental companies often offer commercial customers special discounts on rentals. You may have to provide a corporate credit card or establish an invoicing account to submit payment.
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Secure a company code to use when reserving your car. The code allows you to apply the commercial rental discount when you book your reservation. If you're an employee at the business who needs to rent the car, call your company's travel reservation office for the code.
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Book your rental car online or through the company's reservation office. Enter the rental code issued to take advantage of the company rate plan. Choose a vehicle size, the desired pickup location and enter the dates you plan to stay during your business trip.
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Ask your rental company of choice about insurance options for securing the car during your trip. You may also decide to use your company's business vehicle insurance policy instead of purchasing additional coverage at the time of rental. Sometimes corporate credit cards cover business car rentals.
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Tips & Warnings
Some rental car companies allow you to rent a fleet of vehicles at once so multiple employees can use cars for business needs.
