How to Print Leases on NCR Paper

NCR paper allows for two identical copies of a lease.

NCR paper, also known as non-carbon paper, allows users to make duplicate documents without having to use a copier or messy carbon slips. This type of paper is especially useful for legal documents such as leases and contracts as well as receipts. The original and the non-carbon copy will be identical and there will be no question as to whether the issuing or receiving party has altered the vital details or terms of agreement of the document. This type of paper is widely available at office supply and warehouse-type stores.

Things You'll Need

• Computer
• Printer
• Property management software or fill-in-the blank lease
• NCR paper
• Copy paper

Instructions

1. Draft the lease agreement on your computer using either a property management software program such as LandlordMax or a fill-in-the blank template found on a website such as LegalZoom.

2. Determine which way the paper feeds into your printer by testing it with plain copy paper. It is best to test with cheaper paper than to waste several sheets of NCR paper due to loading it upside down.

3. Load the NCR paper into the printer and print the lease. It is customary for the property management company to keep the top copy (usually white) and give the tenant the bottom copy (usually yellow).

4. File the lease according to your company's filing standards and keep it for the duration of the lease agreement with the tenant. If the tenant happens to challenge the lease in court, you will be thankful that you know where it is.

Tips & Warnings

• It is customary to sign legal paperwork in blue and for the two parties to use the same pen. This will give more evidential weight in case the agreement is later challenged as it will be with the same type and viscosity of ink.

• The ink crystals in NCR paper will make the transfer only if the document is printed using a dot matrix or inkjet printer. Laser printers will not effectively compress the ink crystals and you will not get a viable print on the bottom copy.

References

• Appleton NCR Paper

Resources

• LandLord Max Software
• LegalZoom Legal Documents