How to Prepare Birthday Party Invitations

Correctly prepared invitations convey important information about the birthday party.

A memorable birthday usually includes a birthday party. When you throw a bash for that special someone, you should prepare your invitations correctly and mail them well in advance. Invitations not only set the tone for the party, they also convey all the important information about the shindig such as the location, time and date. Putting the incorrect address, date or time can ruin a party quickly. A few simple steps will ensure that your birthday party invitations are prepared correctly and achieve the desired result.

Things You'll Need

• Invitations
• Envelopes
• Stamps
• Party information
• Printed map and directions

Instructions

1. 

   Invitations set the theme for the party before guests even arrive.

   Select the invitations for the party. You can buy invitations locally or via mail order or Internet, or you can make them yourself. Whichever you choose, pick ones that are unique and that convey the tone and theme of the party. Personalized invitations add a special touch by implementing the guest of honor's name, age, photo and other information unique to him.

2. Enter the correct information on the invitations. Check and double check that you have the right date, time and address on the invitations. Writing the info down on a piece of paper and then copying it onto each invitation decreases the likelihood of mistakes.

3. 

   A map and directions enable your guests to find the the party easily.

   Include directions and a map to the party venue, particularly if it's a location that is unfamiliar to your guests. Don't assume that they can use a computer mapping program or GPS to locate your party. Occasionally computerized maps generate incorrect results, so ensure that your guests are able to find the party. Make sure your directions are clear and easy to follow.

4. 

   Address your invitations so they reach their destination.

   Address your envelopes correctly. You want your invitations to actually arrive at the home of the invitees. Verify addresses to ensure that you have the most up-to-date mailing address for everyone on your list.

5. 

   Proper postage ensures that your invitations arrive at their destination.

   Place the correct amount of postage on your invitations. Nothing is tackier than having your invitations arrive at the recipient's address postage due or having them returned for insufficient postage.

6. 

   Consult a calendar to decide when to mail your invitations.

   Send your invitations out well in advance of the party. Sending them out approximately four weeks before the party ensures that guests have the time cleared in their schedule for the party. Sending invitations too early increases the possibility that guests may forget about the event by the time it rolls around. Sending them too late increases the chance that invitees may have other plans.

7. Request that your guests RSVP. An accurate headcount of expected guests allows you to plan accordingly when it comes to cake, food and drinks. Call any guests who do not RSVP to follow up and verify that they received their invitation.

References

• Announcingit.com: Invitation Do's and Dont's
• Baby Cachet: Birthday Invitation Etiquette