How to Order W2 Forms

All employers must complete and mail an annual Internal Revenue Service, or IRS, form W-2 before January 31 to each employee who worked for her during the previous year. A form W-2 is the IRS form that is used to report wages paid to an employee. While some large corporations have accountants that prepare W-2 forms, smaller companies often prepare them in-house. If you need to order additional form W-2s from the IRS.

Instructions

1. Decide how many W-2 forms you will need. Take into account all employees who worked for you during the year or that you anticipate will work for you if ordering for the following year, regardless of the length of employment. Order a few extra forms in the event that you make an error while preparing them.

2. Log on to the IRS online ordering website. Input the quantity of W-2s that you determined you will need in the appropriate box under the year for which you need them.

3. Fill in your shipping information on the following page. Confirm your order. W-2s requested for the current year should be sent immediately. Requested W-2s for next year will be sent when available.

References

• Internal Revenue Service: Ordering Online
• Internal Revenue Service: W-2

Resources

• IRS: Ordering Online