How to Use SIP to Send a Fax to Email
Session Initiation Protocol phone systems, also known as SIP, are the latest technology used to communicate for many small, medium and large companies. Using an SIP phone system eliminates most of the bulky office machines used to perform daily tasks. You can make calls, text message and even send and receive faxes via an Internet connection instead of a standard digital or analog phone line. You also can read, save, delete or attach incoming faxes to email --- all without using a single piece of paper.
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Instructions
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Preparing to Fax
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1
Go to "Add/Remove Programs" from your computer's control panel. Check to be sure you have a fax service or component already installed. If you have Windows XP, the fax component is included with the software, but it's not automatically installed. You will need to install it.
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2
The modem will connect to you computer and the phone line in the wall jack. Check your modem connection. Make sure the modem is connected to the phone line.
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3
Turn on the scanner if you are faxing a paper document. If you are sending a document that is not saved in your computer, you will need a scanner to send it. Any scanner will work.
Sending a Fax
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4
Open the document that you plan to fax. If you need to scan the document, place it face down on the scanner glass, scan the document and save it to your computer.
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5
Click "Print" from your File menu.
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6
Change the printer name to "Fax" from the menu selection and click "OK."
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7
Type in the recipient's fax number. If you have an address book in your computer, you can select a fax phone number from the address book. The recipient needs to have a phone number that allows its faxes to be sent to its email address.
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8
Send the fax. Once you choose to send the fax, there will be a preview option. You can preview the fax before sending it.
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Tips & Warnings
There is no need for a cover sheet since the fax is going directly to recipient's email, unless you need to provide an explanation.
Follow up with the recipient to make sure he received it. Sometimes the faxes don't make it and you may have to resend it.
References
- Photo Credit computer keyboard image by vashistha pathak from Fotolia.com connections image by Piotr Wardy...„ski from Fotolia.com
