How to Plan a Big Event

Planning a big event requires time and strong organizational skills.

Once you have decided to host a big event, there is much to consider. Planning a big event requires time and money plus careful organizational skill and marketing strategies. Examples of big events are hosting a speaker, workshops, public debates and promotional marketing.

Instructions

1. Define the vision, purpose and goals. This will be used throughout your event preparations to keep you and your team on track.

2. Build a team. Make sure that each member has strong organizational and communication skills and is available to meet regularly for progress updates.

3. Create a checklist. This checklist should include all tasks that must be completed in order for the big event to be successful such as vendors, supplies and marketing initiatives.

4. Set the budget. Be realistic and leave room for unexpected expenses.

5. Decide on a location and date. Make sure the location is accessible to guests. Determine that the date does not conflict with any other event or holiday that could compete for your guests' attention.

6. Reserve the facility for the date chosen. Do this as soon as possible before another group reserves the same day.

7. Hire vendors and suppliers. Make sure that everyone who is needed for this event is scheduled for the date and location.

8. Promote the event. This includes using social-networking sites, sending press releases and any other marketing strategy that your team has developed.

References

• Youth Employment Services: Event Planning Handbook