How to Scan a Signature & Insert in a Document
Electronic documents and emailing file attachments of important documents provide a very quick an efficient exchange of information. In some instances a signature may be required to acknowledge receipt of an item or to approve an expense or project. Rather than preparing the document, printing it out, signing it and then scanning the signed original ,you can scan your signature and add it to the electronic version of the document. It will save you time and money, and you will assist in helping to reduce the amount of paper created by workplaces.
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Instructions
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Sign your normal signature on a blank piece of paper.
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Place the paper with your signature face down into a scanner and make a scan of your signature.
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Open the scanned document in any image-editing program. Use the crop tool in the program and draw a box around the signature only. You want to eliminate as much of the rest of the paper as possible.
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Save the edited image as a .JPEG file to a folder. If your computer is a work computer you may want to make the folder a private folder that only you can accessed in order to prevent any possible misuse of your signature.
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Create or open the Word document you need to add the signature to.
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Click "Insert" in the navigation bar of the Word document and select "Picture" from the drop-down menu.
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Locate the folder and file for your signature and click on it, and this will bring you back to your Word document.
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Position the signature by clicking and holding the image. Once the signature is in the right place release the mouse button. If the signature needs to adjusted for size, click on the corners of the signature and increase or decrease the size of the signature.
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Save the Word document, and you are ready to email the completed document.
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References
- Photo Credit signature image by Allyson Ricketts from Fotolia.com
