How to Use a Vehicle Inspection Report

The Vehicle Inspection Report also indicates if no deficiencies have been found.

Motor carrier drivers are required to complete a Driver Vehicle Inspection Report at the end of every day they work. These reports are used to determine if the vehicle is in good operational order, and if any defects or repairs need to be made before the vehicle is put back on the road. The report covers a variety of areas such as the parking brake, windshield wipers, tires, emergency equipment, service brakes, trailer connections and mirrors.

Things You'll Need

• Vehicle Inspection Report

Instructions

1. Prepare the Vehicle Inspection Report at the end of each work day. Submit the report to the motor carrier immediately after arriving back at the terminal.

2. Repair any deficiencies or missing parts indicated on the report before the vehicle is driven again. One report can be used for all needed repairs as long as the driver signs the report each day.

3. Provide written proof that any deficiency have been fixed. Sign the form before filing the report. Certify that all repairs have been made.

Tips & Warnings

• Any type of Driver Inspection Report can be used as long as the correct information and signatures are provided.

• In leased vehicles, the motor carrier is required to retain an original copy of the Vehicle Inspection Report and the certification that repairs were made for at least three months.

• If a driver operates multiple vehicles in given work day, a vehicle inspection report must be completed for all vehicles driven.

• Completing a Driver Vehicle Inspection Report does not apply to private motor carriers or those businesses that only operate one vehicle.

References

• Federal Motor Carrier Safety Administration: Reports Required
• Federal Motor Carrier Safety Administration: Driver Vehicle Inspection Reports