How to Record Incorporation in Illinois
Recording a corporation in Illinois occurs when formation documents are filed with the Illinois Secretary of State. Once the state approves the incorporation documents, the Illinois corporation will be treated as a separate legal entity from the owners of the company. The incorporation documents of an Illinois corporation are recorded as a matter of public record. Incorporation in the state of Illinois may be accomplished with or without legal assistance.
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Instructions
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Search the Illinois Secretary of State's online database to ensure the name of your Illinois corporation is distinguishable from other businesses that are registered with the state. The state of Illinois prohibits two businesses from sharing the same business name. The Illinois Secretary of State to reject the company's formation documents if the business name is too similar to another registered entity.
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Complete the articles of incorporation online using the Illinois Secretary of State website or print out the fill-in-the-blank articles of incorporation. State the number of shares the company can issue, as well as the legal name and address of the business. Indicate the name and address of the person or business that will accept the Illinois corporation's legal documents and other business correspondence. Provide the purpose for organizing the business, as well as the name and address of each person or business that is responsible for organizing the Illinois corporation.
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Submit the articles of incorporation online using the Illinois Secretary of State website, or deliver the articles of incorporation in person at the Illinois Secretary of State's office. As of 2010, it costs a minimum filing fee of $175 to record a corporation in Illinois. An extra $100 is charged when filing an incorporation online.
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Record the certificate of incorporation with the recorder of deeds in the county where the Illinois corporation operates. A certificate of incorporation is sent to the company after the articles of incorporation are filed. File the articles of incorporation and the certificate of incorporation with the recorder of deeds' office. This filing must take place within 15 days of receiving the certificate of incorporation.
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Draft bylaws. An Illinois corporation's bylaws act as an internal document that provides rules and policies for operating the business. The company's bylaws are not a matter of public record and are not filed with any government agency. However, every corporation in Illinois must have bylaws to handle issues such as how the company's board of directors will function and to establish the duties of the officers. Maintain the bylaws at the company's main business location as proof of the Illinois corporation's existence.
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