How to Select a Secretary
A good secretary is a valuable addition to a business. Secretaries perform tasks that cannot be done by other staff members because of their individual job responsibilities. Selecting the right secretary for your company involves doing an assessment of your needs and comparing that with a candidate's skills. Gauging a candidate's personality and experience during the interview will help you know if she is a good fit for your company.
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Instructions
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Conduct a needs assessment for your organization. This will give you a good idea of what a secretary's job responsibilities will be in your company. Ask other staff members to do the same so that you have a well-rounded picture of what administrative responsibilities are currently lacking within your organizational structure.
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Look for standout skills on candidates' resumes. You also need a secretary with solid writing skills, including proper grammar and spelling. Look for correct spelling and grammar in resumes and cover letters.
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Hold interviews with candidates to get a good idea of how their experience, skills and overall personality fit with the needs of the position. Discuss their willingness to learn new skills, their ability to learn fast and how they feel about past positions. Introduce them to other people during the interview to gauge how well their personalities match those of other employees.
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Note her disposition in the interview and gauge how open and friendly she is while chatting. Also look at her appearance to make sure she understands how to physically present herself in a professional manner. When you check her references, inquire about punctuality, efficiency and any other standout skills.
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Select the secretary that presents himself as the most well-rounded, experienced and easy to work with. After all, if you select a secretary based on skills alone, you may be so miserable if he has a bad attitude that you quickly find yourself searching for a replacement. You work closely with administrative staff to accomplish key goals and tasks, so the staff's ability to be pleasant is important.
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