After reading hundreds of resumes and interviewing dozens of applicants, you have decided which candidate fits your department the best. You want to hire this person. You want to extend the offer in the most professional manner to maintain the professional image of the company.
Put the job offer together. Review the company’s budget and compensation packages for similar positions. Compare the candidate’s current benefits package to your company’s standard employee benefits. Include in the offer whether the company will offer a signing bonus, additional vacation days or waive the waiting period for insurance and retirement benefits.
Telephone the chosen candidate. Tell the candidate she impressed you at the interview and you feel she would fit in well with your company. Provide the candidate with an overview of the company’s philosophy and why you chose her. Explain that you would like to extend a job offer.
Discuss the details of the offer. Share the starting salary for the position and any additional benefits you decided upon. Include information about other company benefits, such as flextime, tuition reimbursement and paid training opportunities.
Give the candidate a deadline of 48 hours to respond. The candidate must know how long he has to make a final decision. Explain the process for accepting the position and whether the candidate can respond by telephone or if he must respond in writing. Ask the candidate for questions and provide answers. If you don’t know the answer, research it and respond within 24 hours.
Mail a letter to the candidate confirming the offer you stated on the phone. Include compensation and benefit information in the letter. Request that the candidate sign and return the letter within three days.