How to Follow Up on a Fee Proposal Letter

Fee proposal letters can be an effective way to increase sales of your business with the proper follow-up techniques.

Many different businesses use fee proposal letters to offer their services to prospective clients. A fee proposal letter outlines what services you will provide, what your charges will be for those services and what expectations you have of the prospective client while you complete your services. Oftentimes it can take more than one conversation or meeting before the client agrees to the terms set forth in the fee proposal letter. It is critical to properly follow up with a potential client to maximize the possibility that he will agree to hire you.

Instructions

1. Follow any promises or claims you made in your fee proposal letter to call, write or visit the prospective client. Strictly keeping the terms of the letter shows the client that you are dependable and worthy of hiring.

2. Call the client after the proposal letter has been sent. The timing of when to follow up with a phone call depends on the nature of the work you propose to do for the client. Some work will be more time sensitive and require more immediate attention. Tell the potential client that you were following up from the letter that was sent and wanted to see if he had any questions or concerns regarding its contents. You can also leave a message stating the same thing if the potential client does not answer.

3. Send another letter to the client. If you talked with the client when you called and he has not make a decision or you have not heard back from him yet after leaving a phone message, it is time to do one more follow up. The letter should state that you appreciated the opportunity to speak with him regarding your services and hope to hear from him in the near future regarding the chance to assist him with his needs.

4. Wait to hear from the potential client. Making too many contacts with the client without him initiating any contact in return will significantly reduce the likelihood of him becoming a paying client in the future.

Tips & Warnings

• Never sound desperate, clingy or demanding in your proposal letter, phone calls or follow-up letter.

References

• esmalloffice.com: How to Follow-Up on a Prospect
• Schwarze Industries: Contacting Prospects