How to Access & Track 2010 Employee Training
Businesses track and update any training or educational courses an employee participates in for a number of reasons. Justifying a training budget is important, but increasing the general knowledge level of employees and minimizing the time and monetary costs associated with redundant training are also vital. Whether a business is implementing a tracking system for the first time, or shifting over to electronic human resources tracking software, accessing employee training records from previous years is critical to gaining a more thorough understanding of the overall or individual development levels in your workplace.
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Instructions
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Ask human resources for access to the training records from 2010. Expect to be turned away if you're not a management or HR representative, or working on a designated assignment with HR and management approval.
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Study the paperwork or electronic files associated with 2010 training records. Efficient HR programs require employees to sign training records -- stating the day and type of training undertaken. Also, you may ask employees to provide a record of any external training courses, such as a copy of a degree. Use this paper trail to decide how to organize the training data.
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Invest in dedicated HR training software, such as "Training Tracker" by Business Performance or "Training Manager 3" by the Harrington group, if you want technical support and easy setup for your tracking program. Alternatively, use a spreadsheet program such as Open Office or Microsoft's Excel, if you want to create free, customized data tables and don't mind spending the time to create one or more spreadsheets suitable for your company's tracking requirements.
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Enter the data from the 2010 training records into your training software or database. Create files or columns for individual employees, the type of training performed, training hours and training dates. Add other notes, such as the qualifications of the instructor, as required by your company's policies.
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Use filtering commands in HR software or data aggregation formulas in spreadsheet software to calculate any training information your company wants tracked, such as the total training hours for the entire employee base, which training programs were utilized most often, as well as the training hours and courses taken for individual employees.
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Secure the files so that only authorized employees can access them.
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Tips & Warnings
Implementing a new training tracking system can take a long time, especially if your company offers several training options or has a large number of employees.
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