How to Write Your Own Medical Office Lease
A lease is a legal document which outlines the terms and conditions of a person or business occupying a space. Given the binding nature of a lease, it's understandable that you would want to control as many of the document's specific details as possible. If you are leasing out your medical office and want to tailor the document to your specifications, it's important to keep in mind the basic elements that underlie every commercial lease -- as well as any specifics that pertain to medical equipment or facilities being leased alongside the office space.
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Instructions
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Outline the terms of the lease. Consider elements like when you want the tenant's occupancy to begin and end; how much rent you will charge; when rent is due; what kinds of penalty fees you'll assess for late rent, damages and other violations to the contract; any behaviors or activities you plan to prohibit; the action or steps your tenant needs to take if there is a problem or concern with the property. Additionally, since this is a medical lease, specify whether you'll be leasing any equipment or facilities alongside the property itself, and what kinds of conditions underlie the tenant's use of them.
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Consult an actual medical lease if you're unfamiliar with the type of language you need to use when writing a lease. Broadly, leases begin by defining which party is the "Landlord" and which is the "Tenant" and proceed with an objective tone that may take on the "passive voice." For example, the section on rent may state that "Rent must be paid by..." rather than "The tenant must pay rent by..." If parts of the lease seem appropriate for you to use, contact the person or body who wrote the lease and ask if you can adapt them to your own situation.
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Write a rough draft of the lease with standard lease language and the specifics you drafted in mind. Allow your business partner or any other party involved on your end of the lease to look over it and make sure it covers all your desired bases.
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Prepare a final draft and present it to a notary or, if you can, a legal professional. Doing so will ensure that your lease covers all the required legal bases and will provide you with backup in the event that your tenant decides to challenge the terms of the lease, whether or not it relates to how you wrote the document.
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