QuickBooks 2001 Tutorial
Intuit has released updated and upgraded versions of QuickBooks, its business accounting software, but the basic operating procedures remain the same. In Quickbooks 2001 and newer versions, the "home" page is the starting point for most daily procedures, with icons that make it simple to navigate around. QuickBooks will offer to lead you through the steps required for a company's setup process. Once the program is up and running, it is extremely user-friendly. Quickbooks enables company data to be imported from some other accounting software packages.
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Instructions
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Install the software and set up your business or import it from another accounting package. The software will lead you through the process and help you set up your chart of accounts. QuickBooks 2001 provides a drop-down menu of business types. Choose the one closest to your business activities.
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Use the "home" page as the starting point for everything you want to do. It has icons to make it easy for you to access the applications you need.
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Edit your Chart of Accounts. Add, delete or change any of the default accounts to customize the records for your company. Be sure you allocate accounts to the correct fields: bank accounts in "cash," receivables in "income," assets in "assets," etc. Enter the opening balance from your last general ledger trial balance if you have an existing company.
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Click on the "Customer" icon and to set up your customers. Add their names and addresses and the default income account for transactions for each one, plus their opening balances if you have an existing company. Familiarize yourself with invoicing and recording bank deposits.
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Set up your Vendors in the same way. Check the "1099" check box if they will need a 1099 at the end of the year. Familiarize yourself with writing checks. You can print pre-ordered checks that are designed to work with QuickBooks 2001, or you can hand write your checks and record them in QuickBooks.
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Enter your inventory categories and opening balances if you sell products. Service industries do not need to do this.
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Set up your employees if you are going to be writing payroll checks. You will have to subscribe to the payroll service from Intuit in order to maintain the updated tax percentages. QuickBooks 2001 will eventually become outdated for payroll and you will have to upgrade to a newer version of QuickBooks for the payroll function to work.
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Start entering data. If you explore all the menus and options, you will figure out how to use the program and find that it is easier than you might have imagined.
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References
- Photo Credit computer keyboard image by Tom Curtis from Fotolia.com
