How to Roll Out Office 2007
When Microsoft re-launched its "Office" suite of productivity software in 2007, programs like "Word," "Access," "Excel" and "PowerPoint" came equipped with refreshed appearances, new features and --- in the case of Word --- an entirely new file format. If you plan on upgrading your school or company's computers from Office 2003 to 2007, you should consider the changes Microsoft made to the Office suite prior to this relaunch as you begin the process of rolling it out.
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Instructions
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Send out a preliminary email to all affected workers at least one month in advance. Inform them that there will be a switch to Office 2007 and that you will be providing them specific directions prior to and during the process to aid them with the transition.
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Meet with your IT department to discuss the logistics of getting the job done. Ask them for an estimate of how long it will take to install Office 2007 on all your employees' computers, whether or not you should anticipate any technical glitches or errors and if the rollout should be implemented in phases or all at once.
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Offer informational meetings and classes to help employees unfamiliar with the new layout and functionality Microsoft introduced for Office's 2007 re-launch. Of particular important is the "ribbon," the new graphical navigation interface which replaced the suite's longstanding drop-down menus.
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Set up a mailing list or online repository employees can use to report problems they experience once the software has launched. Encourage employees to communicate openly with one another and with the IT department so that issues can be resolved quickly and decisively.
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