How to Print Mailing Labels From Outlook

Print mailing labels from Outlook by using the Mail Merge Wizard.

The programs in the Microsoft Office suite work together when you perform tasks such as mail merge. Mailing labels uses Mail Merge Wizard, which creates mailing labels by using Microsoft Word to specify the type of label you are creating. Then it uses Microsoft Outlook contacts as the data source. All of this occurs in Microsoft Word. After the mailing label has a label style and data source, the labels can be printed.

Instructions

1. Open Microsoft Word 2010 and select the "Mailing" tab. Click the "Start Mail Merge" button. A drop-down list appears. Select "Labels." The Label Options dialog box appears. Select the label vendor and product number. Click "OK."

2. Click "Select Recipients" and select "Select From Outlook Contacts." The Choose Profile dialog box appears. Click your profile from the drop-down list and click "OK." The Select Contacts dialog box appears. Select the contact folder that you will use for the mailing labels. Click "OK." The Mail Recipients dialog box appears. Click "OK."

3. Click the "Insert Mail Merge Field." Select a field from the list. For example, if your mailing labels will contain the contacts name and address, select the "First" field. Press the space bar and click the "Insert Mail Merge Field." Select the "Last" field. Your label now contains the first and last name. Click the "Preview Results" button to ensure the label is formatted properly. Add the address, city and state to complete this process.

4. Click "Finish and Merge" to complete the mail merge process. Select "Print Documents" and "All." Select the printer, add the labels to your printer and click "OK."

References

• Microsoft: Make Labels For A Mass Mailing

Resources

• Microsoft: Word How to & Help