How to Write a Receptionist Job Description

Be clear and concise when compiling a job description for a receptionist position.

A well-written receptionist job description can mean all the difference when it comes to hiring the right candidate. Knowing exactly how to represent the right tone of the company in writing, as well as being able to describe precisely what qualifications you are looking for, can impact who applies for the job. Compiling a well-written job description takes clarity and the right tone to attract the right candidate.

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Instructions

- 1
  
  Decide on the qualifications that are important. The individuals who respond to your job offer are doing so based on what you are seeking. Make sure to narrow down a list of qualifications or skills that you require. If your company needs someone who is not intimidated by a fast-paced work environment, stress that characteristic. Emphasize if a receptionist must know specific computer programs. Keying in on the specific qualities will help eliminate candidates who are not right for the position.
- 2
  
  Decide on a writing tone. The tone of your job description should, in some sense, match the environment of your business. If you want to set the tone that you are a start-up business looking to hire an entry-level receptionist to join the team, your tone may be more relaxed.
- 3
  
  Write a rough draft of your job description. Begin by listing the exact position that is open. Make sure to be specific. If being bilingual is a top priority factor in the hiring process, make sure to say "Bilingual Receptionist Wanted."
- 4
  
  List the description of the job. Include any information about the company and the specific duties or responsibilities that will be required of the candidate. Provide full details for clarity.
- 5
  
  Follow the job description with a list of qualifications you are looking for. Be specific.
- 6
  
  Provide specific instructions and contact information where candidates can apply for the position. Include information about what documentation (i.e. transcripts, resume) need to be included, and the methods by which you prefer candidates to contact you with questions.
- 7
  
  Post your job description on an online career website, or classified section online or in print newspaper.

Photo Credit job image by Andrey Kiselev from Fotolia.com

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How to Write a Receptionist Job Description

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