How to Create a Payroll Stub
A payroll stub includes the employee's earnings and deductions for the payroll period. Though federal law does not require employers to give employees a payroll stub, many states do. The stub helps the employee to understand how he was paid. It is also a viable proof of income. Therefore, many employers give employees a payroll stub, even if state law does not require it. If you are creating the pay stub to give to your employees, check your state law to ensure you include the appropriate information. If you have few employees, or if you need the stub just for yourself, you can create it using a spreadsheet or office suite program.
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Instructions
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Type your company name and contact information at the top of the page. Create rows to include the employee's name, department and ID number (if applicable), pay period start and end dates, and the actual pay date. You may also include the employee's pay frequency, such as weekly or biweekly, and pay status, such as hourly or salaried.
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Create a heading for "Earnings." Tab over and create headings for Rate, Hours and Pay Period Wages. Enter the applicable information under each heading. For example, under Earnings, type regular, then put the regular pay rate under the Rate column, the regular hours under the Hours columns, and total regular wages under the Pay Period Wages columns. Follow this process if the employee has overtime, vacation, sick or personal hours. If salaried, simply put "salary" under the Earnings column, and put the salary amount under the Pay Period Wages column. Make a row for Gross Pay, which should equal the employee's total pay.
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Make a heading for "Deductions." Tab over and create a heading for Statutory (such as payroll taxes and wage garnishments). Under Statutory, put the name of the deduction and indicate the current deduction amount as a negative. Make a heading under the Statutory section; label it Voluntary (such as medical and 401(k) plans). Put the name of the deduction and include the current deduction amount as a negative. Make a row for Net Pay, which should equal the employee's total deductions minus her total wages.
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Tips & Warnings
You can include year-to-date information for both earnings and deductions on the payroll stub.
An online paycheck calculator, such as PaycheckCity.com, can create your pay stub for you. Choose the hourly or salary calculator and enter your earnings and deductions to generate the stub.
Payroll software automatically generates payroll stubs based on the inputted information. If you have many employees it's better to create the stub via payroll software.
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Resources
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