How to Use Publisher Letterheads in Word

Creating professional-looking letterhead is easy with MIcrosoft Publisher 2010.

Microsoft Publisher 2010 comes with installed letterhead templates and online letterhead templates. With Publisher, a user can create letterhead designed for special occasions and holidays, as well as for personal, professional and commercial use. Publisher comes with a built-in design check and has the capability to customize fonts, color schemes, backgrounds and logos. Users can prepare letterhead for professional printing or use their own printers to print letterhead that looks as if it came directly from the printer.

Instructions

To Select a Template

1. Click "Start," then click "Microsoft Publisher 2010" to open Microsoft Publisher.

2. Move the cursor over "File" in the navigation toolbar, then click "New."

3. Click "Letterhead" on the Available Templates page.

4. From the drop-sown menu, select "Installed and Online Templates," "Online Templates" or "Installed Templates."

5. Click a letterhead to select a letterhead style.

To Use an Installed Template

1. Preview the selected letterhead in the right side bar of the screen.

2. Select a color scheme using the drop-down menu in the preview screen.

3. Select a font scheme using the drop-down menu in the preview screen.

4. Select "Create New" to open the "Create New Information Set" window.

5. Enter business information in the "Create New Information Set" pop-up. Click the "Add Logo" button if you wish to upload a logo. Double-click the logo to be used. Click "Save."

6. Under Options, uncheck the box next to "Include Logo" if you do not want to use a logo on the letterhead. Click "Create."

7. Move the cursor over the "File" menu, then click "Save As." Enter the name of the letterhead and click "Save."

8. Use the "Page Design" menu in the navigation bar to make any desired design changes. To change the background formatting of the letterhead, click "Background," then click a background scheme. To change the color scheme of the letterhead, click a new color scheme. To change the font, click "Fonts," then click a font from the drop-down menu. Move the cursor over the "File" menu, then click "Save."

9. Once satisfied with the letterhead design, click "Print" in the "File" menu. Change the number of copies, then click "Print."

To Use an Online Template

1. Click "Download" in the right side bar of the screen. The letterhead template will open in Microsoft Publisher.

2. Use the "Page Design" menu to make design changes. Some online templates do not allow changes or allow only minor changes. To change the background formatting, click "Background," then click a background scheme. Click a new color scheme to change the color scheme. To change the font, click "Fonts," then click a font from the drop-down menu. Move the cursor over the "File" menu, then click "Save."

3. Click the "Insert" menu, click "Business Information," then click "Edit Business Information" to open the "Create New Information Set" window.

4. Enter business information in the "Create New Information Set" pop-up.

5. Click the "Add Logo" button if you wish to upload a logo. Double-click the logo to be used. Click "Save."

6. Click "Update Publication."

7. Move the cursor over the "File" menu, then click "Save As." Enter the name of the letterhead and click "Save."

8. Click "Print" in the "File" menu. Change the number of copies, then click "Print."

Tips & Warnings

• Installed templates are easier and safer to use than online templates. Also, even though Publisher comes with a list of available online letterhead templates from third-party vendors, Microsoft does not guarantee that the third-party templates will work correctly with Publisher. Nor does Microsoft guarantee the third-party templates to be free from either defect or malicious coding, and users are required to accept the risk.

References

• Microsoft Office: Basic tasks in Publisher 2010
• Microsoft Office: Publisher 2010 features and benefits
• Microsoft Office: Getting started with Publisher 2010

Resources

• Microsoft Store: Publisher 2010