How to Maintain Effective Team Communication in an Organization

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Internal communications are composed of messages, in various forms, sent to and from owners, managers and employees. Effective communication allows individuals within a team to work consistently and accomplish tasks in a timely manner. Companies must find ways to foster communication and prevent issues that will retard the team's operations.

  • Identify team members that create a singular unit. Some individuals work better in groups than others. These individuals typically communicate well and can encourage other employees when completing tasks.

  • Plan for communication. Most team projects and tasks require interaction. Team members should decide on the frequency and method of communication to ensure everyone is on the same page.

  • Create a project schedule. This schedule will set deadlines for certain tasks. Communication among team members is often necessary to meet these deadlines.

  • Develop a controlled communication environment. Controlled environments include structured group meetings, allowing for feedback from other members, resolving conflicts and creating channels for communication outside of the team.

  • Evaluate the effectiveness of the team. A team leader will typically review how well the team communicates and accomplishes goals. This allows for corrective actions if necessary.

  • Implement repeatable processes. Successful communication or team activities often allow for repeated use. This reduces the amount of time needed for planning future team projects.

Tips & Warnings

  • Organizations often use teams to accomplish tasks where a variety of skills will result in a better outcome. Owners and managers may use a selection process to carefully choose individuals with the right background for the project.
  • Using teams can result in tasks accomplished slower than normal. This can be the result of poor communication or tasks better suited for individual rather than team activities.

References

  • Photo Credit Winston Davidian/Photodisc/Getty Images
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