How to Maintain Effective Team Communication in an Organization

Poor team communication can retard the accomplishment of business tasks.
Poor team communication can retard the accomplishment of business tasks. (Image: Winston Davidian/Photodisc/Getty Images)

Internal communications are composed of messages, in various forms, sent to and from owners, managers and employees. Effective communication allows individuals within a team to work consistently and accomplish tasks in a timely manner. Companies must find ways to foster communication and prevent issues that will retard the team's operations.

Identify team members that create a singular unit. Some individuals work better in groups than others. These individuals typically communicate well and can encourage other employees when completing tasks.

Plan for communication. Most team projects and tasks require interaction. Team members should decide on the frequency and method of communication to ensure everyone is on the same page.

Create a project schedule. This schedule will set deadlines for certain tasks. Communication among team members is often necessary to meet these deadlines.

Develop a controlled communication environment. Controlled environments include structured group meetings, allowing for feedback from other members, resolving conflicts and creating channels for communication outside of the team.

Evaluate the effectiveness of the team. A team leader will typically review how well the team communicates and accomplishes goals. This allows for corrective actions if necessary.

Implement repeatable processes. Successful communication or team activities often allow for repeated use. This reduces the amount of time needed for planning future team projects.

Tips & Warnings

  • Organizations often use teams to accomplish tasks where a variety of skills will result in a better outcome. Owners and managers may use a selection process to carefully choose individuals with the right background for the project.
  • Using teams can result in tasks accomplished slower than normal. This can be the result of poor communication or tasks better suited for individual rather than team activities.

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