How to Create an Access Help File

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Microsoft Access lets you create databases and simple programs to let you query and search these databases. Sometimes, you may have a less computer-savvy user who doesn't understand how to use your application. In these cases, an online help file is just what you need. Creating online help for your Access database is straightforward: Write the content, compile the file and link it to the database. Microsoft provides a free online help compiler for download to help you create your help system.

Things You'll Need

  • Microsoft Access
  • Microsoft HTML Help Workshop

Download Microsoft HTML Help Workshop

  • Open your web browser.

  • Go to the Microsoft HTML Help Workshop download page.

  • Download HTMLhelp.exe.

  • Double-click on the .exe file to open the installation wizard.

  • Follow the steps in the Wizard.

Create Help File

Add the Help to the Application

  • Select Design View for the form or report.

  • Open the form or report selector, depending on which you have open.

  • Type the name of the compiled help file in the HelpFile field.

  • Enter the number of the topic in the HelpContextID field. Topics are numbered in the order you created them. You cannot use 0. These numbers serve as a map for the application to fine the proper help topic within the help system when a user presses F1. Repeat for each topic/dialog box in your application.

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