How to Organize a Scooter Charity Event
Charity events are commonly organized to help nonprofit organizations or to give back to a community. Money raised by a charity event is donated to the organization, which generally helps people in need or is used for research of diseases and other conditions. A scooter charity event has the potential of drawing a large crowd and therefore raising a large sum of money. However, planning a charity event takes careful preparation.
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Things You'll Need
- Computer
- Promotional materials
- Maps for riders
- Volunteers
- Playing cards and/or raffle tickets (optional)
- Food and beverages
- Permit
- Thank-you cards
Instructions
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Form a committee made up of members who will help organize the event. Gordie Arnold, contributor for Cycle Connections Magazine, recommends that the committee members initially establish the structure of the event and decide on goals to accomplish.
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Set a date for your event, ensuring that it does not conflict with similar events in the area. Allow time to create and distribute promotional material and seek out donations from sponsors.
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Plan the logistics of the ride. Establish a start and finish point, as well as rest stops along the way. Create a map to distribute to riders. Additionally, approach the city to determine which permits are required, if any.
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Seek out local businesses for financial support. Donations from local businesses should go towards covering expenses of putting on the event. In return, place advertisements for the businesses on promotional material such as posters, flyers and t-shirts.
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Plan participant particulars. Determine whether registration will occur through the mail, online or both. Additionally, establish a cost per participant. If all event costs have been covered by sponsors, then 100 percent of this revenue can be donated to the charity. Ensure that the event will raise funds, but avoid setting the cost so high that potential riders are discouraged from registering.
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Organize volunteers. Volunteers will be required at the start and finish points, as well as at all rest stops. Arnold recommends appointing one to two volunteers per rest stop.
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Distribute promotional material. Flyers should be placed in local businesses to promote the event. Contact the local newspaper to write a story advertising the event and, depending on available funds, place a paid advertisement in the newspaper. Consider creating a website for your event that can be used year after year.
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Organize additional materials required for the ride. Think about portable bathrooms, food and special t-shirts for volunteers. Additionally, decide whether you will provide poker hands or raffle tickets to raise additional money, and gather appropriate resources.
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Plan finish-line events. If you plan to serve food at the finish line, organize a sufficient number of volunteers. Plan to announce the approximate total amount of money made and thank all participants for supporting the cause.
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Send handwritten thank-you cards to all sponsors. Detail how sponsor donations made the event possible and the monetary benefits received by the charitable organization.
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References
- Photo Credit Frank Gaglione/Digital Vision/Getty Images
