How to Use Student Volunteers in the School Library

Student volunteers can help a library to function as a much more effective resource.

School libraries are often packed with information and resources, but they can be hard to upkeep. Most are quite large, and have a mixture of technology and books, meaning the job is too much for one librarian. Hiring numerous librarians can be expensive, but going without typically equals a library which isn't being used to its full potential. This is why student volunteers are very useful. Not only do they help keep the library functioning effectively, but student volunteers also learn valuable work skills and gain job experience. Managing student volunteers is easier than it sounds, too.

Instructions

1. Consider what help you need. Do you need help to keep the book filing system in order, to man the information desk or to help replace returned books? Create a plan of what staff you will need, and when. This makes the recruitment process much easier.

2. Advertise the positions. Include a brief description of what you are looking for, and approximately how many hours per week each volunteer is needed for. Include the advertisement in the weekly newsletter, and mention it on the school radio. Ask teachers to mention it to their classes, and display advertisements in the library.

3. Interview candidates. Create a list of the people who have expressed interest, and contact them to ask them which role they would like, and what they feel their skills are. Make notes about each candidate, and use these to match each candidate to a volunteer role.

4. Create a schedule. Ask the candidates to attend a meeting where they can meet each other, and hear about the role they have been given. Ask them to look at their school timetables, and write down when they are free to work. If possible, provide a list of shifts and allow each volunteer to claim some.

5. Train the volunteers. It may be possible to do this during school time by liaising with teachers, or you could individually train each volunteer at the start of their first shift. Ensure the volunteers feel comfortable doing their jobs before you leave them alone.

Tips & Warnings

• Consider training the volunteers in all the roles, so that you can vary their jobs. For example, each volunteer should know how to file books, and how to check in and out books.

• Ensure you appreciate your volunteer. Take advantage of any rewards systems existing in the school, and regularly thank and praise the volunteers. This will prevent them feeling as if they are not getting anything back for the time and effort they put in. You could also offer to write references for the volunteers, which will help them after they leave school.

References

• Eduscapes: Library Volunteer Administration
• Grand View Library: Volunteer Information
• Resources For School Librarians