How to Create Templates for Common E-mail Messages

If you regularly send similar e-mail messages, such as information about an upcoming event, you can save time and effort by using a template and customizing it as needed. These instructions are for Eudora and Microsoft Outlook. The procedure may vary with other e-mail software.

Difficulty: Moderately Easy

Instructions

Things You'll Need:

• Eudora Pro
• Microsoft Outlook

Outlook

1. Compose the first message and send it.

2. Open the Sent Items folder.

3. Open the message you just sent.

4. Open the Actions menu and click Resend Message.

5. Change the address to that of the next recipient and customize the content.

6. Click Send.

Eudora

7. Open Eudora.

8. From the message menu, click on New Message. A new message will open.

9. Leave the To field empty.

10. Enter a subject in the subject line.

11. Enter your message in the body of the e-mail.

12. From the File menu, click Save.

13. When you want to send the message, select the message by clicking on it. From the File menu, click on Redirect.

14. Add any custom content that you want. For example, you might want to include the recipient's name in the salutation.

15. Click Send. The message will be sent while the original remains for you to customize and send again.

Tips & Warnings

• You might find it helpful to create a mailbox specifically for your templates. To do this, go to the Mailbox menu and click on New. Name your mailbox Templates or any name that you prefer.
• Click on your saved message to select it. Then from the Transfer menu, select your new mailbox and transfer your saved message into it.
• Be sure to Redirect the message rather than using Forward or Reply. Only Redirect will send the message correctly while allowing you to reuse the saved version.

on 11/22/2005 You can create a template of an e-mail message in Outlook Express by saving the document just before sending it. Outlook Express will put it into the Drafts folder.