How to Add My V Card to Every Email I Send

You can share contact details by embedding a vCard in your e-mail signature.

As well as basic information such as names, phone numbers and physical and e-mail addresses, vCards can include website URLs and photographs, with multiple entries in each category if necessary. They are easily transferred by e-mail, MMS, infrared or Bluetooth, and compatible with everything from desktop applications to cell phones. One effective way to share your vCard is to embed it in your e-mail signature so that it accompanies every message you send.

Things You'll Need

• vCard
• Email client (Microsoft Outlook or Apple Mail)

Instructions

Microsoft Outlook

1. Open the "Tools" menu and click "Options" and select the "Mail Format" tab.

2. Click "Signatures," and then "New."

3. Add any text and formatting you want in the new signature.

4. Select your vCard from the list under "vCard Options."

Apple Mail

1. Open the "Preferences" window in Mail by hitting "Command" + "comma," and then select the "Signatures" tab.

2. Select the relevant e-mail account, click the "+" button, and enter a name for the new signature. Keep this window open.

3. Locate your vCard in the Finder, and drag it into the right pane in the Mail "Preferences" window.

4. Select this new signature from the "Choose Signature" drop-down menu at the bottom of the window.

5. Drag the signature from the middle pane and drop it on other accounts in the left pane if you wish to use it with multiple accounts. Remember to "Choose Signature" for each account.

Tips & Warnings

• If you are able to upload your vCard and obtain a public link to it, you can incorporate this link into a text signature. This allows you to include it even with e-mails sent from desktop or mobile clients that do not support file attachment in signatures. In addition, it allows mail recipients to download the vCard if they need it, instead of receiving a redundant copy with every e-mail.

• Exercise caution in sharing your contact details with the world. Many e-mail clients, including both Microsoft Outlook and Apple Mail, support the use of multiple signatures from which you can choose depending on a message's addressee.

References

• Microsoft Office: Include a vCard with your e-mail signature
• Apple: Using signatures
• Apple: Using vCards