How to Fill Out a Certified Mail Receipt
Leading electronic communication research firm, The Radicati Group, Inc., reports in its "Business User Survey, 2009," 19 percent of a business user's work day is spent sending and receiving email. With a heavy reliance on electronic mail and instant receipt confirmation, forgetting how to fill out an old-fashioned, snail mail certified mail receipt is understandable. Certified mail is a special service of the United States Postal Service and requires an additional fee. It provides you with a written receipt for sent mail.
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Instructions
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Address your envelope or package, known in U.S. Postal Service lingo as a mailpiece. Write the sender's name and address in the upper left corner. Write the recipient's name and address in the center of the mailpiece. Names should include the first and last name or company name. Addresses should include a physical street address or a post office box, city, state and zip code. According to the U.S. Postal Service, certified mail is available only within the United States or via Fleet, Army or United Nations post offices.
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Complete U.S. Postal Service Form 3800. This small green form includes a bar-coded label and your paper receipt. This form is available at your local post office. In the spaces provided, write the recipient's name and address using a ballpoint pen.
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Attach the certified mail label to the front of your mailpiece. Place the label above the recipient's address on envelopes or directly left of the recipient's address on packages. Detach your certified mail receipt from the label.
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Affix the necessary postage. Postage can be paid for with postage or meter stamps or with permit imprints. As of 2010, the certified mail fee was $2.80.
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Use the certified mail code located on your receipt to retrieve the delivery status of your mailpiece. Visit the Postal Service website or call 800-222-1811 for delivery information.
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Tips & Warnings
Print clearly. Use standard block letters.
Double-check sender and receiver addresses.
To avoid return to sender, place proper postage.
Certified mail service does not provide insurance for your mailpiece.
References
Resources
- Photo Credit american Mail box and freeway sign image by Ashle Whittle from Fotolia.com
