How do I Dispute a Violation Letter?
A violation letter is typically sent to someone who has broken a rule that they agreed not to break. The most common type of violation letter is one that is sent to a tenant for breaking a lease or rental agreement. If you have been unfortunate enough to receive a violation letter when you have not done anything wrong, you do have the option of disputing it. Taking proper action can help get the violation letter revoked without penalty.
Other People Are Reading
Instructions
-
-
1
Read the violation letter you receive very carefully. Be sure all the information is correct. For example, your neighbor's apartment may actually be the unit that's in violation. If you feel you have not committed the violation, continue with the dispute. If you have, follow the "Action Needed" section to avoid further penalties.
-
2
Respond to the violation letter in the same manner in which it was sent to you. For example, if your landlord dropped it off in person, you should dispute the letter in person. If you received it through the mail, this most likely indicates that mail correspondence will be most effective. Whichever method you choose, make sure you have a paper trail of your interactions.
-
-
3
Dispute the violation letter as soon as possible. You will most likely first receive a warning for your supposed violation. If you have not committed a violation, you need to dispute after this first warning. Subsequent letters will make it appear as though you have committed a violation.
-
4
Address your dispute to the person or company you received the violation letter from. Even if you're disputing the matter in person, you should still write a letter. This leaves a paper trail that may be needed in the future. Always keep a copy of the letter you deliver.
-
5
Start the dispute letter by stating what you're responding to, e.g. "RE: Violation letter received on September 22, 2010".
-
6
Explain that you are not in violation of any agreement and if applicable, provide any information you have to back up your claim. For example, you might provide pictures of your apartment to prove that you are not in violation of a building code. Do not use vulgar or accusing language. Be polite and state your case simply and firmly.
-
7
Refer the recipient to your lawyer if you have one. Just mentioning a lawyer can help you successfully dispute a violation letter.
-
8
Sign and date the dispute before you send it through the mail or deliver it in person. If you choose to deliver it in person, be sure that it does not turn into an argument. Let the recipient know that you are disputing the violation letter you received and that they can contact you should they have any questions. Once the letter is received, the violation letter has been officially disputed.
-
1
References
- Photo Credit envelope image by Peter Baxter from Fotolia.com
