How to Do a Letter Merge Using MS Word

Merge letters in word by using the Mail Merge feature.

Letter merging can be done by using the Mail Merge feature in Microsoft Word. The Mail Merge wizard lets you create a form letter and add data to the letter using a data source. After the data source is specified, you can format the form letter by adding fields from the data source. Word lets you preview the letters before finalizing the merge. The merge can be printed, saved or emailed to the intended recipients.

Instructions

1. Open Word 2007 and open the form letter that you will merge. Select the "Office" button and click "Open." Browse your computer and locate the letter. Click the letter and select "Open."

2. Start the mail merge by clicking the "Mailing" tab. Select the "Start Mail Merge" button. Select "Letters." Add your recipients to the letter by clicking the "Select Recipients" button. Select "Use Existing List." Browse your computer for the data source and click it. Select "Open."

3. Insert fields from the data source into the form letter by clicking the "Insert Mail Merge" button. Add a field and includes spaces and punctuation as necessary. As you add the field, click the "Preview Results" buttons to make sure the alignment and formatting look the way you intend. Once you have finished, click the "Finish and Merge" button. Select "Edit Individual Documents" so you can see how your form letter looks prior to printing.

References

• Microsoft: Use Mail Merge to Create and Print Letters and Other Documents