How to Enter Accounting Information From One System Into Quickbooks
QuickBooks is one of the most popular accounting software packages and is used by millions of small business owners. But other accounting software packages include Peachtree, Microsoft Office Accounting, Microsoft Small Business Accounting and even Quicken. In addition to these well-known options to QuickBooks, several independent smaller companies have branched out into accounting software. Booksslayer is an accounting program created by the makers of the Taxslayer's tax preparation software. How you enter accounting information from one of these systems into QuickBooks depends on which system you are trying to enter information from.
Other People Are Reading
Instructions
-
Direct Transfer to QuickBooks
-
1
Create a backup of the company file you are using in the other accounting software. Follow the directions you will find in the "Help" section of the menu. When prompted for the location to save this file to, choose the Desktop so that you can find it easily.
-
2
Install the QuickBooks software onto the computer you intend on using the software on. You do this by inserting the CD-ROM and following the prompts as the Install wizard guides you through the process. When this process is completed, you will be prompted to start the "Easy Step Interview." The Easy Step Interview is a series of questions you are asked that will help the software set up your company file. Do not start the Easy Step Interview. QuickBooks 2010 comes with the conversion tool you will need. If you are using an older edition of QuickBooks, you may have to download the conversion tool from the Intuit website (see Resource).
-
-
3
Click on the "File" button in the top menu bar and scroll down to the "Utilities" button. When the side menu opens, highlight the "Convert" button on the list. It is here that you will see the names of four different accounting software programs. Peachtree, Microsoft Small Business Accounting, Microsoft Office Accounting and Quicken. If the accounting information you are attempting to convert is from one of these four packages, the conversion of information is rather seamless.
-
4
Click on the software package you are wanting to transfer from. You will be prompted to find the location of the company file you are wanting to convert. If you saved it to the Desktop, you will find it there. QuickBooks will convert all the transactions, customers and vendors and items into a form that it can use. When the process is complete, you will be prompted for a new location to save the converted QuickBooks file. Intuit recommends using an external hard drive or flash drive for regular company file storage.
Manual Transfer to QuickBooks
-
5
Print a chart of accounts with all open balances. Print customer reports with any open balances in receivables. Print vendor reports with open balances in payables. If the accounting software you are using is not able to be directly converted to a QuickBooks file, you will need to enter the information manually.
-
6
Duplicate the chart of accounts from the previous system in QuickBooks, enter the open balances from each account using the "Enter opening balance" button. You do this by clicking on the "Lists" button in the top menu bar and scrolling down to the Chart of Accounts. Click the "Chart of Accounts" option and then on the "Account" button in the lower-left corner. Choose the "New Account" option and enter each account from the previous system with the corresponding dollar amounts in the open balance box.
-
7
Enter the customers and vendors names from the previous accounting system. This includes the names, addresses, phone numbers, and open balances on each customer or vendor. It is not necessary to enter in the individual transactions, the open balances should be enough. If you need to reference back to old transactions you can open the old accounting system.
-
1
