How to Create a Signature Macro in Word 2007 & Keep It Aligned
A macro is a program that allows you to record repetitive actions, so you won't have to repeat each step manually. Microsoft Word 2007 lets you implement macros in your document. However, since Word macros don't allow you to select text or objects on a page, you will have to use a different method to align the objects. You can create your signature within a text box and set up the spacing and alignment beforehand.
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Instructions
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Open a new document in Microsoft Word 2007.
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Click on the "Office Button" and select "Word Options" from the bottom list. Then add a checkmark to "Show Developer tab in the Ribbon" under the "Popular" category and click "OK."
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Select "Developer" and "Record Macro" from the "Code" group. Type a macro name in the "Record Macro" dialog box and press "OK."
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Select "Insert" and "Text Box" from the Ribbon. Choose the bottom option, "Draw Text Box." Then draw a text box on your page, large enough to hold your signature.
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Go to the "Format" tab and click the "Shape Outline" arrow (in the "Text Box Styles" group) to expand it. Choose "No Outline" to remove the borders surrounding the text box.
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Select "Text Wrapping" from the "Arrange" group in the "Format" tab. Then click on "More Layout Options." The "Advanced Layout" dialog box will open.
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Select the "Picture Position" tab and choose "Alignment" for the horizontal position. Pick a left or right alignment and make it relative to the "Margin." This will align your text box on your page margins whenever you use the macro.
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Click on the "Text Wrapping" tab in the dialog box. Then change the wrapping style to "Tight." Leave everything else untouched and press "OK."
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Select the "Home" tab and go to the "Paragraph" group. Click on the "Line Spacing" button and select "Line Spacing Options." The "Indents and Spacing" tab will be selected in the "Paragraph" dialog box.
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Change line spacing to "Single" and the before-and-after spacing to "0 pt." Then click "OK." This will set up your spacing for the text.
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Type a signature into the text box. Include the person's name, title and contact information on separate lines. To insert an image or logo below the text, select "Insert" and "Picture" from the Ribbon. Double-click the image file you want (in the "Insert Picture" dialog box) and it will be inserted on your page.
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Click on the "Developer" tab and click on "Stop Recording" in the "Code" group.
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References
- Photo Credit signature image by Allyson Ricketts from Fotolia.com
