How to Sync Outlook Contacts & Tasks With Google

Google Apps allows you to keep your important contacts and tasks.

Making the switch from Outlook to Google can be complicated for some users. It can be especially difficult for those who have a lot of information stored in their Outlook account that they don't want to lose. Google has not opened up the ability to transfer Outlook information into a regular Google account yet, but has made it possible for those with a premier Google account.

Things You'll Need

• Google Apps Premier or Education Edition
• Microsoft Outlook 2003 SP3
• Microsoft Outlook 2007 SP2 (or SP1 with hotfix)

Instructions

1. Sign up for a Google Apps account if you do not already have one. You will need the premier or education edition. Upgrade if necessary.

2. Log in to your Google Apps account and go to your "Control Panel." Select the "Dashboard" tab, click "Service Settings" and choose "Email." Choose the general tab and select the check box for "Enable Google Apps Sync and Google Apps Connector for my users" under the "Outlook & Blackberry Support" section. Click "Save Changes."

3. Make sure "Calendar" is listed under your "Service Settings." If not, click "Add more services" and click "Add it now" under "Calendar." Click "Save Changes."

4. Select "Control Panel" and choose the "Domain settings" tab. Click the "User settings" tab and select "Enable contact sharing." Click "Save changes."

5. Download and install Google Apps Sync on the computer where you access Outlook.

6. Enter you Google Apps account information when prompted. Be sure to select "Remember me" to avoid having to enter your information every time you log on. Click "Continue."

7. Select "Import data from an existing profile" and select your exchange account profile. Place a check mark in the boxes for "Contacts" and "Notes, journal entires, and tasks." You can also select anything else you wish to sync. Select "Create Profile."

8. Start Outlook and it will prompt you to choose which profile you wish to use. Choose your Google Apps profile and it will begin to import your data into Google Apps. Once complete, go back into your Google Apps account from the web and all your Outlook information will be present and synchronized.

References

• Google: Get started with Google Apps Sync

Resources

• Google: Google Apps Sync for Microsoft Outlook
• Google: Welcome to Google Apps