How to Send a Talking Email

Speak out with your email.

Email can be an efficient and quick method to communicate. You can use email to send files, such as a picture to a friend next door or a business document to a colleague in South America. In addition, you can also utilize emails to transmit voice messages. However, to send a voice message in an email, you may need to download third-party software or an add-in that will enable you to incorporate the voice message into the email. Search the Internet to find software, but verify that it is safe before downloading it to your computer.

Instructions

MS Outlook 2007

1. Download "Email Plus Voice for MS Outlook."

2. Open "MS Outlook."

3. Click the "New" button to compose an email message.

4. Click on the "Add-ins" tab and Select "Add Voice." The Sound Recorder window will open. This allows you to record, play, pause, stop, and zip a voice message.

5. Click "Record" to record the voice message. After finishing, click the "Stop" button.

6. Click "OK." The voice message has been added to the email.

MS Outlook 2000 and 2003

1. Open "MS Outlook 2000 or 2003."

2. Click "File," "New," and "Mail Message" to compose a new email message. The Message window will open.

3. Click "Add-voice" located on a Tool Bar menu. The Sound Recorder window will open. This enables you to record, play, pause, stop, and zip a voice message.

4. Click "Record" to record a voice message. After finishing, click the "Stop" button.

5. Click "OK." The voice message has been added to the email.

References

• Microsoft Support: OL97: Outlook Third Party Add-on Information