How to Send Email Messages Through Microsoft Word & Mail Merge

Send out mass amounts of data with mail merge.

Mail merge is a functionality of Microsoft Word and Outlook that enables you to send mass emails to contacts of your choice. You can use it to save time when sending announcements or data to a specified group where each email does not need to be customized. Using a single template, you can source your address information from Outlook and then compose your message in Microsoft Word. Sending email messages through a mail merge requires a few steps to configure.

Instructions

1. Open your Outlook application. Click on "Contacts." Choose the contacts you wish to send your email to. Press the "Ctrl" key to select multiple contacts.

2. Click on your "Menu" tab. Hit "Tools" and then click on "Mail Merge." Choose "Only Selected Contacts" under "Contacts." Beneath "Merge Options" and "Merge to," click on "E-mail." Type in your subject within the subject line box.

3. Construct the body of your email when your Word document appears. Click on "Greeting Line" to enter a greeting. Insert a field by clicking on "Insert Merge Field."

4. View a draft of your email by clicking on "Preview Results." Send your email to your contacts by hitting "Finish & Merge" and then clicking on "Send E-mail Messages."

References

• Microsoft: Mail Merge--How to Send a Personalized E-mail to Many People at Once