How to Disable Menu Items on FileMaker

Filemaker administrators can diable menu items for other users.

One of the most useful features of the Filemaker database development program is the ability to host your database files on a server and share them with multiple people. As the designer and administrator of a Filemaker database, you have the option of deciding who can access the file and what features they can use. When defining an account privilege set, you can choose to disable menu items for a certain group of users.

Things You'll Need

• PC or Mac computer
• Filemaker 9 or later

Instructions

1. Open the Filemaker database you want to use to disable menu items.

2. Go to the "File" menu, expand the "Manage" submenu and choose "Accounts & Privileges."

3. Go to the "Privilege Sets" tab at the top of the pop-up window.

4. Highlight the name of the user group for which you want to disable menu items then click the "Edit" button at the bottom of the window.

5. Click on the drop-down menu next to "Available menu commands" and select the "Minimum" option.

6. Hit the "OK" button twice to save the permission settings. When users in the selected group open the database, almost all menu items and commands will be disabled. Only critical menu items, like the ability to open and close files, will remain enabled.

References

• Filemaker Pro Help: Editing other privileges